The Editions record contains vital information on the inventory like Artist, Title, Year, etc., but there are also fields which are populated by saved lists such as Types, AltType, Categories, Location Detail, Periods, Style, etc. To add a new entry to the list for Categories for example users can type directly into the next available field in the category grid and the program will prompt: 'Do you want to save 'xxx' to the List?'. Note this prompt is optional and can be turned off in Settings. SEE General Settings.
IMPORTANT: Works and Editions share the same information for most of these lists. Edits made to the any of the List Fields in Works will be reflected in Editions and visa versa. SEE How to Maintain Works List Fields.
To Edit Any of the List Fields
- To add or edit entries to the Works List fields, select from the the Main Menu Contacts > Edit List Fields
- Use the dropdown button next to Select List to select the list you wish to edit.